Privacy Policy

Introduction

ActFlux ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

Information We Collect

Personal Information

We collect information that you provide directly to us, including:

• Name and email address (via Google OAuth)
• Profile picture (optional)
• Organization name
• Payment information (processed securely via Stripe)

Meeting Data

When you use our service, we collect and process:

• Audio and video files you upload
• Meeting transcripts
• Action items, decisions, and questions extracted from meetings
• Metadata about your meetings (date, duration, participants)

Automatically Collected Information

We automatically collect certain information about your device and how you interact with our service:

• Device information (browser type, operating system)
• Usage data (features used, time spent)
• Log data (IP address, access times)

How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our service
• Process and transcribe your meetings
• Extract action items, decisions, and questions using AI
• Send you service-related notifications
• Respond to your comments and questions
• Analyze usage patterns to improve our service
• Detect and prevent fraud and abuse

Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

• Service Providers: We work with third-party providers (Google, Deepgram, Vercel, Stripe) who assist us in operating our service.
• Legal Requirements: We may disclose information if required by law or to protect our rights.
• Business Transfers: In the event of a merger or acquisition, user information may be transferred.

Data Storage and Security

We implement appropriate technical and organizational measures to protect your data:

• All data is encrypted in transit using TLS/SSL
• Data at rest is encrypted using industry-standard encryption
• We use secure, SOC 2 compliant hosting providers
• Access to data is restricted to authorized personnel only
• Regular security audits and updates

Your Rights and Choices

You have the following rights regarding your data:

• Access: You can access your data at any time through your account
• Correction: You can edit or update your information
• Deletion: You can delete individual meetings or your entire account
• Export: You can export your data in PDF or CSV format
• Opt-out: You can unsubscribe from email notifications

Data Retention

We retain your data for as long as your account is active or as needed to provide you services. If you delete your account, we will delete your data within 30 days, except where we are required to retain it for legal purposes.

Third-Party Services

Our service integrates with third-party services:

• Google: For authentication, calendar sync, and Meet integration
• Zoom: For video conferencing integration
• Deepgram: For speech-to-text transcription
• Google Gemini: For AI-powered extraction
• Stripe: For payment processing

These services have their own privacy policies, and we encourage you to review them.

Cookies and Tracking

We use essential cookies to maintain your session and preferences. We do not use advertising or third-party tracking cookies.

Children's Privacy

Our service is not intended for users under the age of 13. We do not knowingly collect information from children under 13.

International Data Transfers

Your data may be transferred to and processed in the United States. By using our service, you consent to this transfer.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by email or through our service.

Contact Us

If you have questions about this Privacy Policy, please contact us at:

Email: privacy@meet-to-action.com